How renting works
Inquiry to teardown
How a rental works from first message to teardown, and who handles what. Booking area: Western Canada and US, quoted per event.
Planning a lineup? See every bookable piece on one printable page.
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Inquire
Pick a piece and tell us your dates, location and budget. Nothing is held yet.
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Quote
We reply within 48 hours with availability and a quote covering the rental, re-theming and any install help the piece needs.
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Contract & deposit
A signed rental agreement and a deposit hold your dates. The agreement says who is responsible for what.
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Transport & install
Each listing says how the piece travels and what installing it takes. Some flat-pack into a cargo van; some drive in on their own truck with our crew. We work it out with your site team.
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Your event
The piece runs on the power listed in its specs. Operating rules, like spotters, climbing limits and weather calls, are in the agreement.
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Teardown
We tear down on the agreed schedule and leave no trace. Damage beyond normal wear is handled under the agreement.
Who's responsible for what
We provide: the installation in working order, its specs (size, weight, power, site needs), engineering documents and liability coverage where the listing says so, and any re-theming agreed in the quote.
You provide: the site (access, ground conditions, power as specified), local permits where required, site security outside operating hours, and transport where the listing states renter-arranged transport.
Insurance: $5M liability coverage on pieces operated by Rent Interactive Art. Artist-supplied pieces carry their own certificate, confirmed per event. Certificates are available on request. Your event's own general liability policy remains yours.
For artists: how artists get paid
Proposed terms — the signed term sheet follows after legal review
Booking-only: We only earn when your piece is booked.
80% artist / 20% operator: You keep 80% of every booking fee. Rent Interactive Art keeps 20%.
You set a take-home floor: Tell us the minimum you want per event. We quote the renter at least your floor ÷ 0.8, so your 80% never drops below it.
Paid within 14 days: The renter pays Rent Interactive Art, and we pay you within 14 days of the event.